Change Awards Competition Rules & Regulations
Effective Date: 3 August 2026
Last Updated: 3 August 2026
1. Introduction
The Change Awards is committed to protecting the privacy of everyone who interacts with the institution.
This Privacy Policy explains how Valenzi Limited (“we”, “our”, “us”), the organisation operating the Change Awards, collects, uses, stores and protects personal information when you:
- visit our website;
- submit an award entry;
- register for an event;
- act as a judge, ambassador or contributor;
- enquire about partnerships;
- subscribe to our communications; or
- otherwise engage with the Change Awards.
We are committed to processing personal information fairly, transparently and in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
The Change Awards is operated by:
Valenzi Limited
Regency House
33 Wood Street
Barnet
London EN5 4BE
United Kingdom
Email: hello@changeawards.co
Telephone: +44 (0) 7454 949465
Website: https://changeawards.co
Valenzi Limited is the data controller responsible for the personal information described in this Privacy Policy.
3. Information We Collect
Depending on how you interact with us, we may collect the following information.
Information you provide
This may include:
- name
- job title
- organisation
- email address
- telephone number
- postal address
- billing information
- award submissions
- supporting documentation
- biographies
- photographs
- marketing preferences
- correspondence with us
If you submit an award entry, we may also collect information relating to:
- projects
- transformation programmes
- organisational initiatives
- supporting evidence
- testimonials
- case studies
- presentation materials
- nomination information
Information collected automatically
When you use our website we may collect:
- IP address
- browser type
- device information
- operating system
- pages visited
- referring website
- date and time of access
- website performance information
- cookie preferences
4. How We Use Your Information
We use personal information to:
- administer the Change Awards;
- manage award entries;
- coordinate judging;
- communicate with entrants, judges, ambassadors and partners;
- organise ceremonies and events;
- verify eligibility;
- announce finalists and winners;
- publish approved biographies, photographs and organisational information;
- respond to enquiries;
- improve our website and services;
- develop professional research and institutional insights;
- comply with legal and regulatory obligations; and
- maintain the security of our systems.
Where you have chosen to receive marketing communications, we may also contact you about:
- future award programmes;
- events;
- publications;
- research;
- partnerships; and
- other activities connected with the Change Awards.
You may unsubscribe from marketing communications at any time.
Operational communications relating to award submissions, judging or event participation will continue where necessary.
5. Institutional Research
One of the purposes of the Change Awards is to advance the profession of organisational change and transformation.
Information gathered through award participation and institutional activities may be analysed to produce:
- professional research;
- industry reports;
- publications;
- trend analysis;
- benchmarking;
- aggregated insights; and
- other educational resources.
Unless we have your permission, published research will not identify individuals or organisations beyond information already publicly associated with the Change Awards, such as shortlisted entries or award winners.
6. Judging Process
Award submissions are shared with independent judges solely for the purpose of evaluating entries against the published judging criteria.
Judges are expected to:
- maintain confidentiality;
- avoid conflicts of interest;
- process information only for judging purposes; and
- comply with the standards and obligations established by the Change Awards.
7. Events, Photography and Media
The Change Awards organises ceremonies, conferences, networking events and other professional activities.
Photography, audio recording and video recording may take place during these events.
Images and recordings may be used for legitimate institutional purposes, including:
- reporting on events;
- promoting future programmes;
- publications;
- social media;
- marketing materials;
- historical archives; and
- professional communications.
If you have concerns regarding photography or filming at an event, please contact us before or during the event wherever reasonably possible.
8. Legal Basis for Processing
We process personal information under one or more of the following legal bases:
- your consent;
- performance of a contract;
- compliance with legal obligations;
- our legitimate interests in operating and developing the Change Awards as an independent professional institution.
Our legitimate interests include:
- administering awards;
- maintaining professional standards;
- protecting the integrity of judging;
- conducting institutional research;
- improving our services;
- ensuring website security; and
- developing the long-term activities of the Change Awards.
9. Sharing Information
We may share personal information where necessary with trusted service providers supporting the operation of the Change Awards.
These may include providers of:
- website hosting;
- payment processing;
- email communications;
- cloud storage;
- analytics;
- event management;
- customer support; and
- professional technology services.
Service providers may process personal information only on our instructions and are required to protect it appropriately.
We do not sell personal information.
10. International Transfers
Some service providers may process personal information outside the United Kingdom.
Where personal information is transferred internationally, we ensure appropriate safeguards are in place in accordance with applicable data protection law.
11. Data Retention
We retain personal information only for as long as necessary to fulfil the purposes described in this Privacy Policy, including:
- administering awards;
- maintaining institutional records;
- complying with legal obligations;
- resolving disputes;
- protecting the integrity of the Change Awards; and
- supporting historical and research activities where appropriate.
Retention periods vary depending on the nature of the information and applicable legal requirements.
12. Cookies
Our website uses cookies and similar technologies to:
- operate essential website functions;
- remember user preferences;
- understand website usage; and
- improve performance.
Where required by law, you will be given the opportunity to manage your cookie preferences.
The Change Awards uses cookies to improve the operation and performance of its website.
These include:
- Essential cookies, which are required for the website to function properly.
- Analytics cookies, which help us understand how visitors use the website so that we can improve its performance.
- Preference cookies, which remember settings such as your cookie preferences where applicable.
You can manage your cookie preferences through our cookie banner or by adjusting your browser settings.
13. Website Analytics
We use analytics services to understand how visitors use our website and to improve its performance.
Analytics information is generally collected in an aggregated form and is used to help us understand:
- website traffic;
- user journeys;
- page performance; and
- technical issues.
14. Data Security
We take reasonable technical and organisational measures to protect personal information against:
- unauthorised access;
- accidental loss;
- misuse;
- alteration; and
- disclosure.
Although we take appropriate precautions, no method of electronic transmission or storage can be guaranteed to be completely secure.
15. Your Rights
Depending on your location and applicable law, you may have the right to:
- access your personal information;
- request correction of inaccurate information;
- request deletion of personal information;
- restrict processing;
- object to processing;
- withdraw consent where processing relies on consent;
- request a copy of your information in a portable format; and
- lodge a complaint with the relevant supervisory authority.
To exercise these rights, please contact:
We may ask you to verify your identity before responding to certain requests.
16. Disclosure Required by Law
We may disclose personal information where required to do so:
- by law;
- by a court;
- by a regulatory authority; or
- where necessary to establish, exercise or defend legal claims.
17. Third-Party Websites
Our website may contain links to third-party websites, including social media platforms and partner organisations.
We are not responsible for the privacy practices or content of those websites.
We encourage you to review their privacy policies before providing personal information.
18. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legislation, our activities or our services.
The latest version will always be published on our website together with the date it was last updated.
19. Contact Us
If you have any questions about this Privacy Policy or how we process personal information, please contact us:
Email: hello@changeawards.co
Website: https://changeawards.co/contact
Telephone: +44 (0) 7454 949465
Post:
Valenzi Limited
Regency House
33 Wood Street
Barnet
London EN5 4BE
United Kingdom